Event Management Services

Work with a dedicated conference planner who partners with your organizing committee to bring your conference goals to life! Our professional conference & event planning staff can assist conference organizers with every detail. We understand that each conference is unique with specific goals, and our team provides timely responses and expert guidance throughout the conference cycle.

• Project Management and Timeline Coordination

  Every event is different, and a customized timeline is required, whether the event is virtual, hybrid, or in-person. Let us guide you through the process unique to your project and keep the team on track.

• Budget Planning

  We understand the importance of making every dollar count. As a result, finding income sources and saving your project money comes naturally to us.

• Event Communication

  Aldrich International can assist in developing effective, compelling, and concise communication strategies.

• Speaker Management and Submission Systems

  Creating a content-rich program is vital in today’s world, with many events vying for attention. Aldrich manages submission systems for scientific and academic events to procure your industry’s best speakers as well as handling high-level VIPs.

• Sponsor Coordination

  The critical element to a successful conference is sponsorship support, and today’s companies are scrutinizing where their sponsorship dollars are spent. Aldrich has developed creative, effective, and cost-efficient programs.

• Attendee Registration

  Aldrich International excels in managing the registration process from online pre-registration to the day of registration and finishing with final registration reporting. We also ensure that clients receive up-to-the-minute tracking information to assist in the management and financial decisions.

• Venue Site Selection and Negotiation

  Based on your organization’s needs, Aldrich provides significant resources to locate meeting and housing sites worldwide. In our selection process, we are always looking to improve your bottom line and limit liability.

• Virtual Events Platform Selection & Negotiations

  Aldrich International works with organizations to understand their vision, goals, and networking requirements to select the right platform and apps to accomplish the task.

• Vendor Selection and Negotiation

  Negotiating contracts can be a daunting component of conference planning. Aldrich advocates to ensure your best interests are represented in the event’s contracts. We understand the prevalent industry issues and counsel you, not as legal advisers, but as your expert champion. Vendors include: audiovisual providers, general services contractors, decorators, caterers, convention centers, hotels, transportation companies, and event technology companies.

• Food & Beverage

  The attendee’s experience is paramount in the selection of food and beverage. The demographics of the audience should play a large role in the decision-making process. We understand the needs of international attendees, faith-based preferences, and environmentally responsible choices. Menu design and selection, budget parameters, and the conference’s general flow all play into the final selections. Our formulas for guaranteeing actual numbers for meal functions have been developed over the company’s history and ensure that–while everyone is fed, the waste is kept to a minimum.

• Exhibit Coordination

  Aldrich International has extensive experience in exhibit management, which can often be a significant source of income for your event. We can provide expertise with recruitment techniques, tracking mechanisms, show decorator management, exhibitor kit development, and onsite management of exhibits.

• Safety and Emergency Response Planning

  Participants’ safety and security is a crucial component to organizing an event, especially as we meet during a pandemic. Safety protocols must be in place and strictly adhered to by everyone at the event. Aldrich International has a COVID Safety Expert on staff for planning before, during, and after the event. Our customized emergency response planning services will provide guidance and information to key logistical staff about the steps to prepare for and follow in case of an emergency. The plan will address emergency response procedures and a specific protocol for the Emergency Response Team to quickly respond to medical, human-cause, or nature-caused emergencies.